Middle Tennessee Football Officials Association

Terms of Use

Effective: October 22, 2026

These terms apply to your use of mtfoa.org, including the Member Portal, registration and payment pages, and the tools linked from them (together, the “Site”), run by the Middle Tennessee Football Officials Association, Inc. (“MTFOA,” “we”). By using the Site you agree to them. If you do not agree, please do not use the Site. See also our Privacy Policy.

1. Who the Site is for

The Site is for football officials, prospective officials, schools and others who work with the MTFOA. The Member Portal is for current MTFOA members. You must give accurate information and use the Site only as intended.

2. Your account

You are responsible for keeping your password, sign-in codes and the devices and Google account you use to sign in private, and for what happens under your account. Tell us promptly at support@mtfoa.org if you think someone else has used it.
Sign in with Google and Face ID / fingerprint sign-in are optional. Connect only a Google account that is yours, and disconnect it from My profile if you lose control of it or no longer want it to open your MTFOA account. Google’s own terms apply to your Google account.
Do not share your account, try to get into another person’s account or an area your role does not allow, or interfere with the security of the Site.
We may suspend or remove access, for example if you are no longer a member, if you are no longer active on the association’s official roster in Arbiter, or if the Site is misused.

3. Meeting check-in

Check in only yourself, on your own account, and only for a meeting you are attending. Enter a meeting-recording code only for a meeting you actually watched. Do not share, photograph or reuse a check-in code, and do not check in for someone else. When you check in, your phone may be asked for its location and the result is recorded as described in the Privacy Policy; declining does not stop you from checking in. We may correct or remove a check-in that was not genuine.

4. Information on the Site

The Site shares schedules, rosters, meeting and attendance information, evaluations, resources and similar material. We work to keep it accurate, but it may contain errors or be out of date. Confirm anything important (for example a meeting time, an assignment, or a deadline) with the association.
Nothing on the Site is legal, tax, medical or insurance advice. The MTFOA policies and insurance information page describes the association’s policies; where the Site and an official association document differ, the official document controls.
Member information (such as emergency contacts, contact details and mentor-match details) is shown only to help run the association and in an emergency. Do not copy it, share it outside the association, or use it for any other purpose.

5. Payments

Registration fees and donations are processed by Stripe on Stripe’s own pages. We never see or store your card or bank account number. Fees are set by the association. Stripe’s terms apply to the payment itself.

6. Content you submit

You are responsible for what you submit (for example photos, evaluations, game reports, messages and nominations) and must have the right to submit it. You give the MTFOA permission to store and use it to run the association (for example a roster photo on the public roster). Do not submit anything unlawful, false, or that infringes someone else’s rights.

7. No warranty

The Site is provided “as is” and “as available.” To the fullest extent the law allows, the MTFOA does not promise that the Site will be uninterrupted, error-free or secure, that information will always be accurate, current or delivered on time (including emails and codes), or that data will never be lost. Technology and outside services (such as email, payment and hosting providers) can fail.

8. Limit of liability

To the fullest extent the law allows, the MTFOA and its directors, officers, committee members, volunteers, employees and agents (the “MTFOA parties”) are not liable for any indirect, incidental, special or consequential loss, or for any loss or damage arising from your use of, or inability to use, the Site, including unavailable or inaccurate information, delayed or missed messages, loss of data, or unauthorized access that was not caused by gross negligence or willful misconduct of an MTFOA party. Nothing here limits liability that cannot lawfully be limited.

9. Release and indemnity

You use the Site at your own risk. To the fullest extent the law allows, you release the MTFOA parties from claims arising from your use of the Site, and you agree to defend and hold harmless the MTFOA parties from claims, losses and costs (including reasonable attorney’s fees) arising from your breach of these terms, your content, or your misuse of the Site or of another member’s information.

10. Our property

The Site’s design, text, logos and the MTFOA name belong to the MTFOA or its licensors. You may use them only for MTFOA purposes with permission. Registered members may use Member Portal materials for their own officiating.

11. Changes and ending access

We may change the Site or these terms at any time. The date above shows when they last changed; continued use means you accept the current terms. We may end or restrict access when needed.

12. Governing law

These terms are governed by the laws of the State of Tennessee. If any part of these terms is found unenforceable, the rest stays in effect.

13. Contact

Questions about these terms: support@mtfoa.org.